State Administrative Bishop Preference/Evaluation voting process

State Administrative Bishop Preference/Evaluation voting process
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December 1, 2019

Dear Fellow Minister:

Greetings in the name of our Lord and Savior Jesus Christ.

Next July, we will gather in Indianapolis for the General Assembly, and at the conclusion of such, the appointment of Administrative Bishops/State Overseers will be made by the Executive Committee. As a part of the appointment process, ministers in each state/region will have the opportunity to either submit a preference ballot for a new overseer, evaluate their current overseer, or in some cases do both.

The Church of God Minutes (S32) provide that the term of office for an Administrative Bishop/State Overseer is four years. However, as a service to our Administrative Bishops, the Executive Committee has determined to use a review and evaluation instrument each Assembly period to hopefully help strengthen administrative performance. Your review and evaluation, as well as your preference ballot, will be held in the strictest confidence and the Executive Committee will only view the tabulated results and a composite list of the comments.  

The preference ballot and the evaluation form will be available in late December – online for those who use the ministerial reporting website and mailed to those who submit reports by mail. Any minister who has been exempted from filing monthly reports are marked as current on all ministerial reports.

To be eligible to participate, the Minutes require the following:

  • That the credentialed minister be current with their personal ministerial reports to both their State/Regional Office and the International Offices. In addition, those ministers who have been appointed as a pastor of a local church must also be current, or in covenant agreement, with their state/region and international monthly church reports, including appropriate monies, beginning at the time of their appointment, in order to participate in the process. (NOTE: The International Executive Committee has ruled that to be “current” with your personal ministerial reports means that you can have no more than three (3) missing or unfiled reports.  To be “current” with your church reports, including appropriate monies, means that you can have no more than three (3) missing church reports and/or no more than $1,000 in unpaid tithe of tithes), and
  • That all credentialed ministers be active in both tithing and attendance in a local Church of God congregation within the state/region in which the vote/evaluation is conducted.

Those not meeting these requirements will be deemed ineligible to participate in the evaluation and preference ballot process.

To check the status of your past reports:

  • International Offices
    • Online Reporting – visit the Church of God reporting portal
    • Mail Reporting – contact Business and Records Office at (423) 478-7149
  • Canadian Churches
    • Contact the Canadian Regional Office to verify church reporting status
  • State/Regional Office – call State/Regional Office to verify status

Thank you for your participation in this process and for your prayers as the International Executive Committee earnestly seeks the will of God for your state/region. Thank you also for your commitment to FINISH the Great Commission. 


Dr. Timothy M. Hill
General Overseer

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